Accounts Payable Clerk temporary 18 months
Position Summary
Reporting to the Team Leader – Operational Accounting, the Accounts Payable Clerk will collaborate with the payable team of 3-5 employees in total. He will be responsible for the accounts payable of three legal entities of Groupe Norbec Inc. He will ensure the accuracy and completeness of accounts payable operations. He will also have to collaborate and serve several departments (internal customers).
Job Responsibilities
Supplier relationship:
- Ensure the opening of accounts payable as soon as possible.
- Ensure the updating of accounts payable (changes, inactive as needed, compliance, etc.).
- Ensure the sustainability of Norbec’s supplier relationships by offering excellent service and proactive communication with them.
- Participate in calls with suppliers as required.
Accounting operations:
- Ensure the recording of supplier invoices linked and not linked to a purchase order.
- Ensure the matching of supporting documents (invoices, purchase order, work order/delivery note) and the obtaining of the required approvals.
- Investigation of discrepancies in invoice registration, coordination with the various stakeholders.
- Ensure the calculation of resales (installations, refrigeration) for purchases directly related to an order.
- Ensure the accuracy and completeness of vendor-related accounting transactions.
- Reconciliation of accounts payable statements.
- Ensure that invoices received are addressed to the correct legal entity.
- Ensure that all vouchers received are matched to an invoice within a maximum of 2 weeks.
- Provide impeccable service to internal customers.
- Ensure compliance with internal controls and related procedures.
- Identify any discrepancies with the Team Leader – Operational Accounting.
Monthly and annual reporting:
- Ensure the closure of accounts payable operations within 3 days of the period end date.
- Ensure the accuracy of accounts payable transactions recorded in the books.
Compliance:
- Ensure the proper filing of all supporting documents related to payables.
- Participation in external audits (annual audit, government and other audits).
Education and experience required.
- D.E.C. in accounting, or equivalent experience.
- Proficiency in the Office suite.
- Experience in the manufacturing sector (asset).
- Knowledge of Epicor ERP (asset).
Key skills required.
- Ability to handle a high volume of transactions.
- Sense of organization and prioritization.
- Autonomy and resourcefulness.
- Team spirit.
Starting Salary : 51,000$ annually
