Accounting Technician – Accounts Payable
Job Description
Reporting to the Team Leader – Operational Accounting, the Accounts Payable Technician will collaborate with the payable team consisting of a total of 3 employees. They will be responsible for the accounts payable of three legal entities within Groupe Norbec Inc.
The incumbent will ensure the accuracy and completeness of supplier accounting operations. They will also collaborate with and serve various departments (internal clients).
Role and Responsibilities:
Supplier Relations:
- Ensure the timely opening of supplier accounts.
- Maintain and update supplier accounts (changes, deactivate when necessary, ensure compliance, etc.).
- Ensure the sustainability of Norbec’s supplier relationships by providing excellent service and proactive communication.
- Participate in calls with suppliers as needed.
Accounting Operations:
- Ensure the recording of supplier invoices related and unrelated to a purchase order.
- Ensure the matching of supporting documents (invoices, purchase orders, work orders/delivery orders) and obtain the required approvals.
- Investigate discrepancies in invoice recording, coordinating with various stakeholders.
- Ensure timely issuance of checks/preparation of electronic transfers to ensure payment to suppliers according to applicable terms.
- Calculate resales (installations, refrigeration) for purchases directly related to an order.
- Ensure accuracy and completeness of accounting transactions related to suppliers.
- Reconciliation of supplier account statements.
- Ensure that received invoices are addressed to the correct legal entity.
- Ensure that all received purchase orders are matched to an invoice within a maximum period of 2 weeks.
- Provide excellent service to internal clients.
- Ensure compliance with internal controls and related procedures.
- Report any anomalies to the Team Leader – Operational Accounting.
Monthly and Yearly Reporting:
- Ensure the closure of supplier accounting operations within 3 days following the end date of the period.
- Ensure the accuracy of recorded supplier accounting operations in the books.
- Recording of accrual accounting entries.
Compliance:
- Ensure proper filing of all supporting documents related to payables.
- Participation in external audits (annual audit, government audits, and others).
Continuous Process Improvement:
- Recommendation and implementation of process improvements within the department (subject to prior approval).
- Participation in the Post-Kaizen project.
- Involvement in the implementation of recommendations for process improvement in the purchase order to supplier payment chain.
Skills:
- Ability to manage a high volume of transactions.
- Organizational and prioritization skills.
- Autonomy and resourcefulness.
- Team spirit.
Requirements:
- College diploma (D.E.C.) in accounting or equivalent experience.
- Proficiency in the Microsoft Office suite.
- Experience in the manufacturing sector (an asset).
- Knowledge of the Epicor ERP system (an asset).
Employment Type: Full-time, Permanent
Salary: Starting from $55,000 per year
Benefits:
- Dental Insurance
- Supplementary Health Insurance
- Life Insurance
- Company Events
- Flexible Hours
- Group RRSP
- On-site Parking
Working Hours: Day Shift
